10 Best Automated Meeting Notes Tools to Save You Hours in 2025

I used to tell myself I’d remember the key takeaways from every meeting. Spoiler: I never did. And my hand-written notes? Well, they were either incomplete, scattered, or missing entirely. So, I finally caved and started looking for meeting notes software. 

After testing dozens of them, I've shortlisted my top 10 picks. If you're in a similar boat, let me help you find the best automated meeting notes apps for your specific use case. 

Factors to Consider When Choosing An Automated Meeting Notes Tool 

1. Precision

The tool should capture conversations, highlight key takeaways, and recognize speakers without any mix-ups. I want something that would keep up with fast-paced discussions and deliver spot-on transcripts so I never have to second-guess a detail or wonder who made an important point.

2. Action Items Generation 

The whole point of meeting notes is to turn discussions into action. The best tools go the extra mile to extract key decisions from the meeting and point out the next steps. If I have to manually go through the notes to figure out what to do next, that’s a hard pass.

3. Easy Sharing and Retrieval

I want a tool that organizes notes automatically, lets me search by keyword or topic, and makes sharing as simple as a click. Whether I need to send a quick recap to my team or revisit a decision weeks later, I should have it ready in an instant.

4. Seamless Integration

The right tool should sync automatically with my meeting platforms (in most cases, I use Zoom, Google Meet, or Microsoft Teams) without me lifting a finger. It should automatically capture meeting discussions while I focus on the conversation.

What Are the Best Automated Meeting Notes Tools? 

Based on my experience, the best automated meeting tools are: 

• Jamie — Best for bot-free, secure, and actionable meeting notes
• Update.ai — Best for creating AI-powered customer knowledge base 
• Fellow — Best for seamless meeting management before, during, and after meetings
• Avoma — Best for sales call coaching 
• Grain — Best for written transcripts and video clips 
• Novacy — Best for non-verbal cue analysis
• Fireflies — Best for quick task creation during meetings
• Superpowered — Best for quick meeting notes with pre-made templates
• Laxis — Best for automated meeting notes with CRM updates
• Sembly AI — Best for documentation and action item generation

1. Jamie 

First up is our in-house favorite, Jamie—an automated meeting notes app designed to make meetings more efficient and extract key insights from conversations. With end-to-end encryption and full GDPR compliance, it ensures your company’s confidential information stays protected at all times.

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‍Full disclosure: Jamie is our product, but it made it to the top of this list because of its accuracy, ease of use, and security features. I aim to present a neutral review based on my experience. 

Jamie Features

a. Accurate Transcription 

Jamie understands the way people speak, no matter how complex or fast-paced the conversation. Whether you’re in a one-on-one discussion, leading a large brainstorming session, or conducting an interview, Jamie ensures that every word is transcribed with remarkable clarity. It distinguishes between speakers automatically, so you don’t have to spend time figuring out who said what.

Jamie adapts to the way you and your team communicate. Over time, its AI learns industry-specific terms, making transcriptions even more precise. If your business involves technical jargon or niche vocabulary, Jamie picks up on these patterns and incorporates them seamlessly. 

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b. Human-Like Meeting Summaries 

A transcript is useful, but a well-structured summary is even better. Jamie doesn’t just transcribe—it listens, processes, and distills meetings into clear, easy-to-read summaries. Rather than sifting through pages of text, you get a well-organized breakdown of the discussion, including key points, decisions, and action items.

Jamie even takes things a step further by generating follow-up messages based on the discussion. Whether it’s a thank-you email to a client, an internal update for your team, or a list of next steps, Jamie drafts it for you. 

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c. Instant Access to Meeting Insights with the Executive Assistant Sidebar

Finding information from past meetings doesn’t have to involve scrolling through long documents manually. Jamie’s Executive Assistant Sidebar lets you find meeting details in seconds. Just hit Command + J (Mac) / CTRL + J (Windows) to instantly pull up summaries, decisions, or action items.

Beyond just meeting notes, the Sidebar also acts as a general AI assistant. You can use it to draft emails, generate new ideas for an upcoming campaign, or brainstorm strategies. While most AI tools restrict you to a single model, Jamie gives you the flexibility to choose between its own AI, Claude-3-Opus, or GPT-4, depending on the kind of response you need.

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d. Bot-Free Experience 

Unlike traditional meeting transcription tools that rely on bots joining your calls, Jamie operates in the background without disrupting your meetings. It records and processes audio locally, for a completely private experience. Once the transcription is complete, the audio file is automatically deleted, so there’s no risk of unauthorized access or data breaches.

Jamie integrates seamlessly with all major video conferencing platforms, including Zoom, Teams, Google Meet, and Webex, without requiring any additional setup. And because it’s purely audio-based, it works just as effectively for in-person meetings. 

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Jamie Pricing

Jamie offers 4 pricing tiers:

• Free: Offers 10 meetings per month, with a recording limit of 30 minutes and 20 messages/day, along with transcription, speaker recognition, task and decision detection
• Standard: 24€/month per user. It unlocks 20 meetings per month, 3-hour meeting limit, 40 assistant messages/day, and priority support 
• Pro: 47€/month per user. It upgrades you to 50 meetings/month and 100 assistant messages/day
• Executive: 99€/month per user. You get unlimited meetings and unlimited assistant messages

Jamie also has a Team plan and Enterprise tier—the quotes depend on your specific business requirements. 

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Jamie Pros and Cons 

Pros

✅ Simple and intuitive user interface 

✅ Automatically detects and transcribes meetings in 20+ languages, which makes it ideal for global teams

✅ Works across all meeting platforms 

✅ Usable for both online and offline meetings 

Cons

❌ Pricier than basic transcription tools but offers advanced AI-driven summaries and insights

❌ No real-time transcription—Jamie processes and summarizes meetings after they end to ensure high accuracy

No Setup, Just Smart Notes!

Jamie works with all tools.

Try Jamie for Free

2. UpdateAI 

Best for: AI-powered customer knowledge base 

Similar to: Fireflies, Gong

UpdateAI creates an AI-powered knowledge base for every customer account. You can use it to track conversations down to individual stakeholders. It automatically captures and organizes meeting notes, making it easy to revisit discussions, share insights, and keep teams aligned—without manual note-taking.

Who Is It for? 

Customer success teams that need AI-generated summaries tailored for CSMs. 

UpdateAI Features

• Enable cross-functional teams to share, collaborate, and make informed decisions effortlessly
• Gain a bird’s-eye view of product feedback, risks, and opportunities with the Portfolio Insights dashboard
• Find key insights instantly—no need to go through hours of meeting recordings
  

UpdateAI Pricing

Notetaker Pro: $49/mo/user

The plan includes: 

• Unlimited meeting recaps with AI insights and advanced AI workflows
• AI-powered detection of risks, commercial opportunities, product feedback, advocacy, key decisions, and customer questions
• Individual & team workspaces
• Custom note-taking frameworks
• Meeting prep cheatsheets

Customer Intelligence: Starts at $105/mo/user (minimum 5 users)

It includes everything in Notetaker Pro, plus:

• Customer Hubs with account-level insights and reporting
• Ability to upload recordings
• Voice-of-Customer (VoC) topic discovery and tracking
• Custom AI context for enhanced precision
• Integrations with Salesforce, HubSpot, Slack, Zapier, Clari, Gong, and Gainsight
• Dedicated Customer Success Manager with Slack Connect channel
• Access to Security Portal & SOC2 report

UpdateAI Pros and Cons 

Pros 

✅ Has a user-friendly interface and straightforward setup process

✅ Integrates smoothly with collaboration tools like Zoom, MS Teams, Google Meet, and Slack

✅ AI detects responses to the MEDDICC sales framework

Cons 

❌ Occasional issues with transcription accuracy 

❌ Has a learning curve, especially for the advanced features 

3. Fellow 

Best for: Seamless meeting management before, during, and after calls and collaborative agendas

Similar to: Hugo, Hypercontext

Fellow delivers pre-meeting briefs with essential context so users are well-prepared. Its AI meeting assistant generates tailored talking points and agenda suggestions to help you engage more effectively in discussions.

Who Is It for? 

Managers, teams, and leaders who manage back-to-back meetings.

Fellow Features

• Be fully prepared for every meeting with collaborative agendas 
• Transform discussions into actionable insights with Fellow’s AI meeting chatbot
• Track key meeting trends, such as total hours spent or the percentage of employees in recurring one-on-ones with managers

Fellow Pricing

• Free: Offer 5 meeting notes and AI recordings per user
• Team: $11/month per user. It unlocks 10 meeting notes and 10 AI recordings per user
• Business: $15/month per user. You get unlimited meeting notes and recordings
• Enterprise: $25/month per user. It comes with advanced recording permissions, meeting analytics, and domain control

Fellow Pros and Cons 

Pros 

✅ Ideal for both solopreneurs and teams

✅ Seamlessly integrates with Google Calendar, Zoom, Slack, Asana, Jira, and more

✅ Access over 500 customizable meeting agenda templates

Cons 

❌ Lacks detailed meeting analytics feature 

❌ Doesn’t meet the requirements of organizations prioritizing sales intelligence

4. Avoma 

Best for: Meeting scheduling and real-time conversation intelligence 

‍Similar to: Otter, Fireflies

Avoma is a meeting assistant that also serves as a scheduling and coaching tool. Its Answer Assistant feature provides real-time, contextual Answer Cards—a great help for sales reps to confidently tackle challenging questions.

‍Who Is It For? 

‍Avoma works well for sales teams, customer support teams, and product teams to improve their meeting outcomes.

Avoma Top Features 

• Real-time transcript in 60+ languages 
• Automatic reminders before meetings to avoid no-shows 
• AI-generated custom scorecards to run coaching on auto-pilot‍

Avoma Pricing‍ 

• AI Meeting Assistant: $19/month per user. It offers unlimited transcription and scheduling 
• Conversation Intelligence: $59/month per user. It comes with manual and AI Scorecards, and talk pattern and topic intelligence 
• Revenue Intelligence: $79/month per user. It offers automatic CRM field updates and roll-up forecasting

Avoma Pros and Cons

Pros

‍✅ Seamless integrations with video conferencing, CRM, and Dialer tools

✅ Helpful training documentation for new users and great customer support 

✅ Accurate speaker identification during group meetings 

‍Cons

❌ Limited tags for call recordings

‍❌ Transcripts can be inaccurate at times 

5. Grain 

Best for: Teams that want to extract, save, and share key video moments or transcripts from meetings

Similar to: Descript, Otter

Grain's Live Notepad makes it easy to take real-time notes, tag important moments, and clip important segments during meetings. It allows you to capture and organize meeting insights instantly.

Who Is It for? 

Sales teams, customer success managers, product teams, and content creators who want to share key moments from meetings without reviewing entire recordings

Grain Features

• Spot trends, track key terms, and receive alerts when important topics are mentioned in meetings
• Share curated call recordings and clips with your team for easy collaboration
• Automatically sync notes to CRM contacts and deals for seamless workflow integration

Grain Pricing

Grain offers 4 pricing plans. Here’s what the tool will cost you with monthly billing:

• Free: This plan includes unlimited meetings, 1 notetaker seat, and basic AI-generated notes 
• Starter: $19/month per user. It offers advanced AI note, custom prompts, and Slack integration
• Business: $39/month per user. This plan unlocks Hubspot and Salesforce integration, AI coaching, and team performance insights 
• Enterprise: Custom pricing. It provides a dedicated customer success manager and SAML-based SSO 

Grain Pros and Cons

Pros

✅ Generate action items and AI-powered follow-up emails

✅ Get pre-built templates to organize meeting notes 

✅ Build a searchable repository of customer and market knowledge

Cons 

❌ No in-depth meeting analysis

❌ Limited free plan

6. Novacy

Best for: Behavioral analysis of attendees 

‍Similar to: Chorus.ai, Fathom

Novacy captures conversations, reads between the lines to pick up non-verbal cues, and highlights unspoken context. With AI-powered summaries and seamless CRM integration, it helps teams stay aligned, make better decisions, and get more out of every meeting.

Who Is It for? 

Sales teams looking to improve meeting productivity and close deals faster.

Novacy Features

• Automate email follow-ups using meeting notes and nonverbal cues
• Enhance sales coaching with AI-driven behavioral insights
• Detect deal risks in real time and take proactive action

Novacy Pricing

• Team: $95/month per seat (Includes behavioral analysis, AI call summary, and collaboration tools to streamline sales meetings)
• Professional: $119/month per seat (Adds AI-powered coaching, sales performance analysis, and CRM integrations for deeper insights and optimization)
• Enterprise: Custom pricing (A tailored plan with dedicated customer success and advanced sales strategy support to meet specific business needs)

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Novacy Pros and Cons 

Pros

✅ Identify key topics and points of interest for better insights
✅ Analyze context to re-engage disinterested prospects
✅ Enhance sales performance with AI-driven coaching

Cons
❌ Limited integrations may restrict scalability
❌ Not yet fully optimized for enterprise-level use

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7. Fireflies 

Best for: Meeting summary generation and task creation 

Similar to: Grain, Otter

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Fireflies is an AI-powered meeting assistant that makes it easy to create tasks in Asana using voice commands during meetings. It eliminates manual work and ensures task lists/action items stay up-to-date.

Who Is It for? 

Small businesses looking to automate meeting transcription and analysis in a cost-effective way.

Fireflies Features

• Automatically sync call notes, activities, and meeting recordings to the right contacts in your CRM with Fireflies AI
• Easily share meeting notes across Slack, Asana, and Notion
• Build a self-updating knowledge base from all voice conversations

Fireflies Pricing

‍Here are the pricing tiers:

• Free: Offers 800 minutes of storage/seat
• Pro: $10/month per seat. Unlocks unlimited AI summaries and 8,000 minutes of storage/seat
• Business: $19/month per seat. Offers unlimited storage 
• Enterprise: $39/month per seat. Comes with a dedicated account manager and private storage

Fireflies Pros and Cons 

Pros

✅ Organizes meeting transcripts by speaker 

✅ Detects speaker sentiment 

✅ Allows custom privacy controls 

Cons 

❌ A bot joins all your meetings, which can feel intrusive 

❌ Most of the desirable features are paywalled 

8. Superpowered

Best for: Quick meeting notes and meeting templates

Similar to: Tactiq, tl;dv

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Superpowered captures your device's audio during meetings and converts the transcript into structured notes. It transcribes meetings in real time without recording. Audio is deleted immediately, and transcripts are available for seven days before being erased.

Who Is It for? 

Individuals who need a lightweight AI note-taking tool for virtual meetings.

Superpowered Features

• Get pre-built templates for 1-on-1s, sales calls, interviews, and more—get top-quality notes every time
• AI-powered meeting assistant that understands and recalls key discussions
• Seamless integration with Google and Outlook calendars

Superpowered Pricing

• Free: $0 (Includes calendar notifications, basic integrations (Email, Slack), and 10 AI Notes per month)
• Basic: $36/month (Adds unlimited calendar connections, unlimited notes history, AI Notes templates, and Notion & Google Drive integrations)
• Pro: $108/month (Unlocks auto-join meetings, advanced integrations like Salesforce, HubSpot, Zapier, and removes Zoom & Slack branding)

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Superpowered Pros and Cons 

Pros 

✅ Simple and intuitive interface
✅ Bot-free recording ensures privacy and security
✅ Compatible with all major meeting platforms like Zoom, Teams, and Google Meet

Cons 

❌ Lacks advanced features needed for large-scale enterprise use

❌ Limited integrations

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9. Laxis

Best for: Automated meeting notes with CRM updates

Similar to: Otter.ai, Speechmatics

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Laxis is an AI-powered automated note-taking app that transcribes conversations, generates summaries, and updates your CRM in real time.

Who Is It for? 

Founders, sales and marketing professionals, and consultants who need real-time AI-powered meeting notes with recording.

Laxis Features

• Record full video and replay with searchable transcripts for easy review and sharing
• Generate AI-powered reports and follow-up emails to turn conversations into action
• Automatically update CRM fields and sync contact details and notes

Laxis Pricing

• Basic: Free (Includes 300 minutes of transcription per month, 1,000 minutes of conversation storage, AI assistant integration with major meeting platforms, video recording replay, AI summaries, and keyword tracking)
• Premium: $15.99/month (Adds 2,000 minutes of transcription, unlimited Google Meet transcription, AI-powered reports, and LaxisChat)
• Business: $29.99/month (Unlocks unlimited transcription & storage, advanced AI Writer, personalized assistant names, 7,000+ app integrations, and CRM automation)
• Enterprise: Custom Pricing (Everything in Business, plus custom AI templates, executive dashboards, dedicated account management, API integrations, and personalized onboarding)

Laxis Pros and Cons 

Pros 

✅The platform also comes with an AI SDR and AI phone dialer 

✅Integrates with 7,000+ apps 

✅You can repurpose meeting content with AI Writer

Cons 

❌ Costs can add up quickly, especially for larger teams

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10. Sembly AI

Best for: Documentation and action item generation from meeting notes

Similar to: Sonix, Chorus.ai

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Sembly AI automatically generates detailed documents like sales proposals and project plans based on the meetings it attends. Tailored to your workflow, these AI-powered artifacts speed up the documentation process. You can easily export them to Microsoft Word or PDF with a single click.

Who Is It for? 

Customer success, sales, and project management teams, as well as freelancers and professionals looking for AI-powered transcription and meeting intelligence with task creation.

Sembly AI Features

• Export meeting notes in PDF or Markdown format, share them with teammates, or provide a guest link for non-Sembly users
• Integrate Sembly with your team’s CRM, project management, and task management tools for a seamless workflow
• Use Sembly with popular meeting platforms like Zoom, Microsoft Teams, Google Meet, and Cisco Webex (beta)

Sembly AI Pricing

• Personal: Free plan. It allows 60 mins/month online recording and uploading
• Professional: $15/month. This plan unlocks unlimited recording and 900 minutes of upload 
• Team: $29/month per user. It unlocks AI-powered risk identification, workspace analytics, and team management 
• Enterprise: Custom pricing. On top of the features available in the Team plan, it adds BI reporting, advanced deployment options, and a dedicated success manager 

Sembly AI Pros and Cons 

Pros

✅ Consolidates data from all conference tools into a single, organized meeting library
✅ Supports multiple languages for broader accessibility
✅ Seamlessly integrates with CRMs, project management, and task management tools

Cons

❌ The meeting bot's presence on calls can feel intrusive to some users
❌ Occasional issues with accurately identifying speakers

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Improve Meeting Productivity with Jamie 

While the core functionality is similar, each of these tools brings something unique to the table. 

For instance, Update.ai is perfect for building a solid AI-powered customer knowledge base, while Avoma helps with coaching through sales calls. Grain is great for getting written transcripts and video clips, whereas Novacy stands out for non-verbal cue analysis. 

But when it comes to actionable meeting notes without compromising on security, Jamie is the best choice. It works with all meeting platforms, transcribes and summarizes meetings accurately, makes your notes easily accessible, and keeps your meetings bot-free. 

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Don't just take our word for it—here's what real-life users have achieved after switching to Jamie:

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👉 Sadra Hosseini, CEO of Ryft, saves 8+ hours each week

👉 Anna Lösch, a key account manager and event director, cut down meeting follow-up time from 60 to 12 Minutes

👉 Dmitry Andrusenko, an HR and talent development lead, has improved meeting transcription accuracy by 90%

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Download Jamie for free today (no credit card details needed)!

Or if you’d like to see the tool in action before making a move, book a free demo.

No Setup, Just Smart Notes!

Jamie works with all tools.

Try Jamie for Free

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