How Kode with Klossy Cut Meeting Review Time from 3-4 Hours to Just 15-20 Minutes with Jamie

Meet Tara Tran! She is the Director of Curriculum and Program Design at Kode with Klossy.

Kode with Klossy is a nonprofit that does terrific things to get women and gender-expansive people into tech. But unfortunately, Tara and her team were wasting hours of time trying to remember what everyone said in meetings.

She tried almost every AI meeting assistant on the market, but everything felt short. Until (you guessed it), she found us, Jamie!

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TL; DR.

• Problem: The lack of documentation caused Tara's team to forget key ideas and action items from their great discussions.
• Solution: Jamie's AI transcription captured conversations accurately and highlighted next steps automatically.
• Results: Jamie reduced Tara's meeting review time from 3 to 4 hours to 15-20 minutes a day.

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The Challenges

Tara was frustrated because important ideas from their conversations were being lost since nothing was written down. Here’s what Tara went through before she found Jamie, in her own words.

"We were just speaking. And I felt like there were missed opportunities."

Tara’s team had all these amazing ideas, but without proper documentation, many of the best ideas simply disappeared into thin air.

Brainstorming sessions were great in the moment but a total frustration later when no one could remember the key takeaways.

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"There's got to be an easier way. I can't keep rewatching these recordings."

At one point, Tara was exhausted at 6:00 PM searching for a past conversation. Going through Zoom recordings was a total drag and a waste of time.

The time spent trying to find important information was slowing her productivity drastically down.

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"Other platforms were either too invasive or not accurate enough."

Tara tried other solutions, including Otter and Zoom’s built-in AI, but they didn’t cut it.

Some didn’t capture conversations accurately and others forced her into a payment model before she could even try them out fully. None of them gave her the balance of usability and accuracy she was looking for.

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Solution

"Jamie made it really easy to just integrate in really quickly."

Tara tried several tools but Jamie was the easiest to integrate, according to her.

One major drawback she encountered with other platforms was the limited number of free trials available. Before she got to really test their tool, she was locked out of the free plan, which made her quite frustrated.

Her exact words were: "I don't want to pay 15 dollars without even trying the tool properly."

This was not the case with Jamie.

We are quite generous with our free plan. We provide all the premium features in the free plan so you can truly test Jamie to its fullest potential before making a purchasing decision.

Tara was extremely satisfied with Jamie's free plan, which made her switch to Jamie.

The main reason we provide a generous free plan is only because we are super confident in our tool. And we are confident in the quality of notes and premium assistance Jamie can deliver to our users.

This is why all premium features are not gated behind a paid wall.

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"The notification system is the perfect balance of not being annoying but also helpful."

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We know your day can get busy, which might make you forget about upcoming meetings. And that’s why Jamie’s smart reminders are designed to help you, not bother you.

When you join a virtual meeting, Jamie notices that your microphone is in use and sends you a quick notification to start capturing the conversation. Just click "Start meeting," and Jamie takes care of the rest!

Tara liked that Jamie didn’t just start recording on its own.

Instead, it sent her gentle reminders at just the right time so she never forgot to capture important conversations. This gave her full control to turn transcription on only when she truly needed it.

No distractions, no unnecessary alerts, just the right balance of gentle nudges that's helpful and non-invasive!

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"It identifies speakers well and—oh, it's really—my favourite part is the next steps."

‍Jamie knows who said what in your meetings. After your meeting notes are generated, you’ll listen to short audio clips of each speaker and type in their name.

You only have to do this once or twice. Because Jamie will learn to remember them for future meetings. This keeps you from manually inputting or identifying speakers all the time.

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As Tara mentioned, one of her favorite features is how Jamie helps with next steps. Your meeting summary will highlight action items, so you can see what needs to be done and who’s responsible. No more digging through long transcripts or losing track of follow-ups; Jamie will keep everything structured so you can stay on top of your tasks easily!

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"The search feature is pretty good too."

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We agree! Here’s how Jamie's Sidebar makes finding information easy for you:

• Instant access to past meetings: Just ask Jamie, and it will pull up what you need.
• No distractions to your workflow: Instead of switching tabs or searching through emails, just press CTRL + J, and Jamie’s Executive Assistant Sidebar pops up right where you are.
• Chat just like you would with ChatGPT: Just type your question, and Jamie will find the answer.
• Smart AI choices:
  • Use Jamie’s own AI for past meeting insights,
  • Claude 3 Opus for creative writing, or,
  • GPT-4 when you need web searches or brainstorming.

💡Gentle reminder that these features are available in the free plan, with 20 assistant messages per day.

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Results

"End of day review process took me three or four hours to finish. And I now can wrap up my day in like 15 or 20 minutes. It's very impressive."

Before Jamie, Tara’s end-of-day routine was exhausting; she spent 3-4 hours reviewing meetings, manually extracting action items, and moving them into Asana. Now she can wrap up her day in 15-20 minutes. Jamie’s AI transcribed her workflow, eliminated redundant tasks, and let her focus on more strategic work.

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"We were spending a lot of time thinking about what we had already said."

Before Jamie, important conversations were getting lost in the weeds, and Tara’s team would have to go back to old Zoom recordings like,

"Oh, what did we say two weeks ago about this?"

Jamie gave her instant access to accurate transcripts, so every meeting resulted in the next steps.

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"It very accurately was able to convey to me what I need to do next."

Jamie’s automated action item detection was Tara's absolute favourite feature of Jamie. Instead of manually digging through notes, she could just see what needed to be done.

"I will just say in passing, 'Oh, we need to do this, or we need to do that,' and it very accurately was able to convey to me what I need to do next."

This would ensure nothing would get forgotten, and meetings would be so much more effective and productive.

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Direct Quotes We Loved From Tara's Interview

Overall Client Love

And um, I love Jamie. So, that's like the overall theme of me. Jamie made it really easy to just integrate in really quickly.

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Problems Tara Faced Before Jamie

We were spending a lot of time thinking about what we had already said. Because we're not documenting what we're writing; we're just speaking most of the time. And I felt like I was wasting my time and my team's time by having these really fruitful meetings and then not documenting the next steps.

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Reasons Why Tara Chose Us Over Other Competitors

I think the other thing that really annoyed me is some of these other platforms. I would by that time I was not ready to decide to pay, and I was already out of the free version, like whatever credit system they were using. It was ridiculous. I'm like, I don't know if I want to pay $15 a month yet, so I gave up. Jamie is the best version of integrating right in at the intersection of you giving me enough credits to play with to decide I want to be a pro member.

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Tara's Favourite Jamie Features

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Push Notification: Meeting Reminder in One Minute

For me, the notification system is the perfect balance of not being annoying but also helpful. So it told me, "Hey, do you want to," I think you're in a meeting, do you want to start this? And I'm like, "Oh yeah, I am in a meeting, I do want to start this." But some of the other ones are just too invasive for me.

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Speaker Identification + Topic Detection + Task and Action Item Extraction

So, I like just the accuracy of it. It identifies speakers well and it—oh, it's really—my favorite part is the next steps. So, I will just say in passing, like, "Oh, we need to do this, or we need to do that," and it very accurately was able to convey to me what I need to do next.

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Two Reasons Why Jamie Has a Special Place In Tara's Heart

Giving the power to the users

To be honest, sometimes I don't want Jamie. Sometimes, if I'm in a one-on-one, let's say John and I are going to talk about how things at work aren't going well, I actually don't I wouldn't want to start I currently don't have a use case to start Jamie in that case. And so I felt like I didn't like that it was automatic for me. And that works for me. I can see why people would want it to be automatic, but a lot of my role as a manager is talking to people and hearing their pain points in a way that perhaps they would not want their meetings recorded. So I do like the ability to turn on or turn off Jamie in that way.

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Saving Time

End of day review process took me three or four hours to finish.  And I now can wrap up my day in like 15 or 20 minutes. It's very impressive.

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💜 The above quotes are directly extracted from Jamie's transcription.

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Looking Ahead

Tara loves Jamie so much she’s actively recommending it to colleagues. She’s even wants to join Jamie’s customer advisory board to help shape future improvements.

👉 See how Jamie can help you save time and improve productivity. Get started today!

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