The 10 Best AI Meeting Assistants for 2025

‍

‍

Jamie | AI Meeting Assistant

See how Jamie works first hand!

Jamie is a bot-free AI meeting assistant that's focused on privacy and genuine human connection.

Many users have claimed (before using Jamie) that bots would cause their attendees to feel awkward or pushed back. And with Jamie, they found the best AI meeting assistant that does not send out bots.

Jamie's goal is to give the users a meeting experience without intrusive bots interrupting a meeting.

Jamie's notes are also of high quality, with advanced topic detection that breaks down your meeting notes into chapters.

This way you can skim through to the exact point of information you want to gain.

To make it even easier for you, you can summon our Executive Assistant, Sidebar, with a CTRL + J command, and you can simply chat with it to retrieve past meeting notes.

Jamie is made to make your meetings easy, with high-quality notes and an AI that learns your words, your speakers, and much more, so you don't have to do tedious manual tasks.

Let's look at our key features in more detail.

‍

Key Features

Smart Transcription & Summaries

‍

• It automatically turns your meetings into clean, organized summaries for you.
• You'll get highlights of action items, decisions, and important discussion points.
• You don't need to read full transcripts (unless you want to, of course).

‍

Executive Assistant Sidebar (CTRL + J)

‍

• You can search through all your past meetings instantly.
• You can ask questions like "What did we decide on timelines?".
• You can get important information while working without switching tabs.

‍

Offline & Online Recording

‍

• It works whether you have internet or not (no need for bots).
• It's great for in-person or private meetings.

‍

Speaker Identification

‍

• It automatically labels who's speaking for you (you have to manually identify first, like 3 times).
• It learns voices over time to get better
• This makes your notes easier to follow and share

‍

Smart Topics & Searchable Notes

‍

• It breaks long meetings into topic sections, so it's easy for you to skim.
• Everything is instantly searchable, you can jump to what you need.
• I think it's perfect for catching up or checking past conversations.

‍

Privacy-First Design

• It automatically deletes audio after transcription is done.
• No video is recorded.
• It's GDPR-compliant and secure from the start.

‍

Works With Any Meeting Type

• You can use it with Zoom, Teams, Meet, Webex, in-person meetings, and more
• Integrations with Gmail, Google Calendar and Outlook.
• Works for meetings you schedule or quick impromptu ones

‍

Pricing

‍

• Free Plan: €0/month
• Standard Plan: €24/month
• Pro Plan: €47/month
• Executive Plan: €99/month

‍

Pros

• You won't have bots joining your meetings, so your meetings stay uninterrupted.
• You can use it offline, online, and for in-person meetings.
• You can use it with all video conferencing platforms.
• You get a real-time AI assistant to find past meeting information or brainstorm with 3 powerful LLMs.
• You'll get human-like meeting notes with smart topic detection.
• It recognizes speakers so you don't have to keep typing people's names all the time.

‍

Cons

• Jamie doesn't give you real-time transcription.
• No video or visual content for added privacy.
• The audio also gets deleted right after the transcription is finished.
• You don't get sales coaching or revenue insights yet.
• There's no mobile app yet.

Use Zoom Or Teams?

Jamie supports them all

Try Jamie for Free

‍

Read.ai

Read AI is a smart meeting assistant that joins your video calls, transcribes what’s said, captures audience reactions, and gives you summaries, action items, and insights afterward.

Key Features

• Auto Meeting Summaries: AI makes a simple summary with clear action items and questions.
• Audience Reactions: Know when people are paying attention or zoned out.
• Playback Highlights: Just watch the important parts, skip the rest.
• Real-Time Transcription: Get your transcript as the meeting happens.
• Speaker Coach: Tells you how clear, fast, and inclusive you talk.
• Meeting Metrics: This shows who talked most, who engaged, and more.
• Integrations: Works with all your tools - Zoom, Teams, Google Meet, Slack, Notion, Salesforce.
• Read Assistant: Sends a bot to your meeting and gives you notes.
• Daily Digest: This gets you a quick recap of what matters from your day.

Pricing

• Free Plan: $0/month
• Pro Plan: $19.75/user/month
• Enterprise Plan: $29.75/user/month
• Enterprise+: $39.75/user/month

Pros

• Makes summaries and action items.
• Shows you people's sentiment, not just what they say.
• Saves you time with smart playback tools.
• Gives you accurate transcripts right away
• Helps you become a better speaker over time

Cons

• Bot sometimes joins meetings you didn't want it in.
• Free plan only lets you use it 5 times a month.
• Doesn't work well in person - can't tell who's talking.
• Too many buttons and options make playback confusing.
• Not great for private talks - might have privacy issues.

Source: G2

‍

Otter.ai

Otter.ai gives you real-time transcription and handles recorded files too. It joins your meetings with Otter Copilot, a virtual bot that works live. Perfect for teams who need transcripts right away.

Key Features

• Real-Time Transcription: See the live text of your meetings as they happen.
• OtterPilot: Auto-joins your Zoom, Google Meet, or Teams to record everything.
• Live & Post-Meeting Summaries: Get quick takeaways during and after meetings.
• Otter AI Chat: Ask questions about your transcript to find info fast.
• Slide Capture: This saves your shared slides right in the transcript.
• Speaker Tagging: Shows who's talking so you know who said what.
• Takeaways: Highlights the important stuff you need to remember.
• Edit & Share Conversations: Clean up transcripts and share them easily.
• Folders & Channels: Keep your team's transcripts organized.
• Workspaces: Control team users, settings, and security in one place.

Pricing

• Otter offers one free and two paid plans.
• Pro plan: $16.99 month/user
• Business: $30 month/user

💡Check out our full Otter.ai pricing review.

Pros

• You get accurate real-time transcripts that make meetings easier to follow.
• Summaries and action items save you time on follow-ups.
• Listening to the audio with the text helps clear up any confusion.
• It lets you quickly review key points without reading everything.
• You'll save time on meeting prep and note-taking.

Cons

• The free plan won't work if you use it a lot or have long meetings.
• You might need to tag speakers yourself since voice ID isn't always right.
• Transcripts struggle in noisy rooms or with bad internet.
• The meeting bot joins automatically, which can feel intrusive.
• Integrations with Zoom or Teams don't always work smoothly.

Source: G2

‍

Reclaim

Reclaim.ai helps you manage your time better. It automatically blocks time for important things like habits, tasks, and breaks. Just tell it what you need, and it will find space in your schedule around meetings.

Key Features

• Smart Meetings: Finds the best meeting times for your team without the hassle.
• Habit Scheduling: Blocks time for your lunch, workouts, and breaks automatically.
• Task Syncing: Links to Asana so you can schedule tasks instantly.
• Auto-Rescheduling: Moves your events when more important things come up.
• Time Tracking & Analytics: Shows how you spend time and who you meet most.
• Google Calendar Integration: Works with both personal and work calendars.
• Slack Integration: Lets you manage calendar stuff right in Slack.

Pricing

• Free forever plan
• Starter: $10 per seat per month.
• Business: $15 per seat per month.
• Enterprise: Custom pricing.

Pros

• You save time with automatic scheduling for tasks and habits.
• It connects easily with Asana, Google Docs, and Slack for better planning.
• You get time for lunch, personal stuff, and deep work without manual blocking.
• Color-coding and smart priorities help you organize fast.
• Support responds quickly when you need help.

Cons

• The habit setup confuses new users without clear guidance.
• Mobile interface makes scheduling hard.
• Tasks disappear or lose priority after missed deadlines.
• You can't edit Google Calendar events directly in the app.
• Slack features and smart meetings sometimes glitch.

Source: G2

‍

Clockwise

Clockwise helps you manage your meeting schedule better and keeps your focus time safe. Works great with Google Calendar and Slack.

Key Features

• Flexible Meetings: Pick which meetings can move.
• Focus Time: This saves big chunks of time for deep work.
• Calendar Syncing: Links right to Google Calendar.
• Smart Rescheduling: Moves meetings to better times daily.
• Team Coordination: Works with your team's schedules, even if they don't use Clockwise.
• Timezone Awareness: Fixes meeting times across different zones.
• Room Preferences: Keeps or changes rooms based on what you want.
• Advance Notice Only: Moves meetings by 4pm the day before, never same-day.

Pricing

• Free: $0 USD per user per month
• Teams: $6.75 USD per user per month (billed annually)
• Business: $11.50 USD per user per month (billed annually)
• Enterprise: Custom pricing

Pros

• You can sync with Google Calendar easily.
• Slack status updates automatically during meetings.
• You can get quick meeting summaries.
• You can avoid burnout with built-in breaks.
• Save time finding meeting slots with the scheduler link.

Cons

• You might have timezone issues while traveling.
• Can't reschedule when your calendar is too full.
• Your Slack status sometimes updates late.
• Might need better options in the meeting scheduler.
• You can't remove inactive team members yourself.

Source: G2

‍

Fathom

Fathom is an AI notetaker that records, transcribes, and summarizes your meetings. Works with Zoom, Google Meet, and Microsoft Teams. Captures tasks, follow-ups, and key points automatically.

Key Features

• AI Action Items: Finds tasks and assigns them to the right people.
• Follow-Up Emails: Drafts emails for you after meetings end.
• Searchable Transcripts: Find past information fast.
• Meeting Clip Sharing: Share short video clips easily.
• Language Support: Works in 28 languages for summaries and translations.
• CRM Integrations: Connects with Salesforce, HubSpot, and Close.
• Real-Time Coaching: Gives you live tips during calls, like when you're talking too much.

Pricing

• Free: $0/month
• Premium: $19/month per user
• Team Edition: $29/month per user
• Team Edition Pro: $39/month per user

💡Checkout our full Fathom ai pricing review

Pros

• Can save time with ready-to-use meeting summaries.
• You will be able to find important moments fast with timestamps.
• Easily set up and integrate with Zoom and Teams.
• Stay organized with automatic recording and note sharing.

Cons

• Can't easily stop Fathom from joining unwanted meetings.
• You might notice problems with accents and name recognition.
• Will be at a risk of losing data if you don't handle account changes correctly.
• You may find the visible bot distracting in meetings, especially one-on-ones.
• The screen clutter from notification bars during calls might be annoying for you.

Source: G2

‍

Colibri

Colibri AI records, transcribes, summarizes, and analyzes your meetings in real time. It guides sales talks and keeps everything searchable.

Key Features

• Real-time Transcription: Turns your speech into text during meetings.
• AI Meeting Summaries: Creates short summaries with key points and action items automatically.
• Smart Agendas: Build meeting agendas and check items off as you cover them.
• Searchable Call Library: Stores all recordings, transcripts, and notes for easy finding and sharing.
• Conversation Insights: Shows trends like customer objections, top performers, and competitor mentions.
• Automatic Highlights: Tags important moments with one click or voice command.

Pricing

• Free: $0 per user/month
• Starter: $20 per user/month
• Pro: $50 per user/month

Pros

• Saves time with auto-transcription, no manual notes needed.
• Integrates smoothly with Zoom.
• Has a clean, easy interface.
• Helps everyone follow along, especially non-native speakers.
• Provides fast, helpful customer support.

Cons

• Accuracy drops when multiple people talk.
• Some transcriptions contain funny errors.
• Can't organize recordings into folders yet.
• The mobile version isn't as good as the desktop.
• Export issues happen unless you contact support.

Source: G2

‍

Fireflies.ai

Fireflies.ai records, transcribes, and summarizes your meetings for you. It works with Zoom, Google Meet, and Microsoft Teams. You can upload audio files or use their API too.

Key Features

• Meeting recording & transcription: Works with all major meeting tools
• Smart search: Find action items, questions, and topics fast
• Soundbites: Share short clips from your meetings
• Comments & reactions: Add notes or emojis at specific moments
• Custom topic trackers: Tag important topics like pricing automatically
• Foreign language support: Works with Spanish, French, Portuguese, more
• Embed transcripts: Put them in Notion, Salesforce, or other tools
• API access: Send audio directly for more flexibility
• Team access controls: Control who sees what in your team

Pricing

• Free: $0 forever
• Pro: $18 per seat/month, billed monthly
• Business: $29 per seat/month, billed monthly
• Enterprise: $39 per seat/month, billed annually

💡Check out our full Fireflies.ai pricing review

Pros

• Automatically join the meeting and transcribe all your meetings
• Helps you track tasks with clear summaries and action items
• Gives accurate AI meeting notes and transcripts that make review quick
• Works well with tools you already use
• Makes sharing with your team easy and keeps everyone on the same page

Cons

• May need fixing when people have strong accents or use jargon
• Bot joins meetings visibly, which some guests might find strange or super awkward
• Default settings can share notes without asking first
• The dashboard feels clunky and not very user-friendly
• Pricing gets confusing, especially if you're watching your budget

Source: G2

‍

Avoma

Avoma works as an AI meeting assistant that records your calls, takes notes, and helps you track follow-ups and action items. It joins your video calls by itself, does live transcription, and gives you automated meeting notes.

Key Features

• Automatic meeting recording: Joins and records your video meetings using calendar links
• Live transcription: Captures your meeting transcriptions in real-time in over 60 languages
• AI-generated notes: Makes meeting summary with key points and action items
• Smart Chapters: Splits your meetings into sections based on topics discussed
• Follow-up emails: Drafts follow-up messages for you after meetings
• CRM auto-updates: Fills your CRM fields using meeting insights and talking points
• Live Bookmarks: Marks important parts of your meetings with one click
• Manual note-taking: Lets you add your own notes with timestamps during calls
• Collaborative notes: Your entire team can add and tag each other in shared notes
• Custom recording settings: Pick which meetings get recorded automatically

Pricing

• AI Meeting Assistant: $29/user/month
• Conversation Intelligence: $69/user/month
• Revenue Intelligence: $99/user/month

Pros

• You can record and revisit meetings with helpful timelines and snippets.
• The AI summaries and action items save you time when they work well.
• You get good tools for coaching, onboarding, and tracking team performance.
• It connects smoothly with tools like Salesforce and Pipedrive.
• Customer support responds quickly, especially during onboarding.

Cons

• The bot sometimes joins late, drops, or misses meetings.
• AI summaries often miss key points or include too much fluff.
• Transcriptions aren't always right, which can confuse you.
• Pricing can be unclear and limited usage is frustrating.
• Some features feel clunky, slow loading, weak search, and poor calendar sync.

Source: G2

‍

tl;dv

tl;dv (short for "too long; didn't view") is an AI meeting helper that records, writes out, and summarizes your video calls. It works with Zoom, Google Meet, and Teams.

Key Features

• Recording & Transcription: Records your calls clearly and writes out what everyone says.
• AI Notes & Summaries: Makes notes for you right after calls end.
• Highlight & Clip: Pick key moments to share as video clips.
• Topic Tracking: Set words like "pricing" to get alerts when people mention them.
• AI Coaching & Playbooks: Checks conversations and gives your team feedback.
• Searchable Archives: Find any past meeting moment with simple searches.
• CRM Integrations: Sends meeting notes straight to Salesforce and Hubspot.
• Multi-language Support: Works in over 30 languages really well.

Pricing

• Free Forever: $0
• Pro: $29/month
• Business: $65/month
• Enterprise: Custom pricing

Pros

• You stay focused in meetings while tl;dv takes notes for you.
• It handles different languages and accents, even with bad audio.
• You find important moments fast with tags and timestamps.
• It connects easily with Zoom, Meet, Teams, and CRMs.
• You get good value, especially with its AI features.

Cons

• The bot sometimes doesn't join calls on the free plan, which ruins your workflow.
• It might lag or miss details in noisy or technical talks.
• The mobile version feels clunky compared to desktop.
• The screen looks busy until you get used to it.
• Some transcripts need fixing with jargon or strong accents.

Source: G2

‍

Final Verdict: Which AI Meeting Assistant Is Right for You?

Let's get straight to helping you find "THE" AI meeting assistant.

So, which should you choose?

• Choose Jamie if you want a bot-free AI assistant that's smart, works offline, and puts your privacy first.
• Choose Otter, Fireflies, or Read.ai if you absolutely must have real-time transcription.
• Choose Reclaim or Clockwise if your biggest problems are scheduling headaches and feeling burned out.
• Choose Avoma or Colibri if you need to connect deeply with your CRM and get sales-focused insights.
• Choose tl;dv if you want to highlight videos and love sharing small clips from your meetings.

Time to pick the right AI assistant that's just right for you!

Your time is too important to waste. I recommend letting AI handle the boring admin work.

And you focus on the work that really matters.

Need A Real Assistant?

Sidebar helps instantly

Try Jamie for Free

Read More

• Check out our Fireflies vs Jamie page to see how these two meeting helpers compare and find the one that best fits your needs.
• Learn how AI tools can help you manage your schedule better by reading our AI Scheduling Assistant guide.
• Find other options if Fireflies doesn't suit you in our Fireflies AI Alternatives article.
• Read our Gong vs Fireflies comparison to decide which tool is better for your team meetings.
• Discover the costs of using Fireflies in our Fireflies Pricing review.
• See how Fathom and Fireflies stack up against each other in our Fathom vs Fireflies comparison.
• Learn the differences between Otter.ai and Fireflies in our Otter.ai vs Fireflies article.
• Find the best tools for making meeting summaries in our AI Meeting Summary Tools guide.
• Compare Otter.ai and Fathom to find the right fit for your meetings in our Otter.ai vs Fathom review.
• Discover the pricing details for Fathom in our Fathom AI Pricing overview.
• Explore other choices if Fathom isn't right for you in our Fathom AI Note Taker Review article.
• Compare Gong and Fathom to make a smart decision by reading our Gong vs Fathom analysis.
• Discover Otter.ai's pricing plans in our Otter.ai Pricing review.
• Read our full Otter.ai Review to learn more about its features and benefits.
• Compare Read.ai and Otter.ai to see which one is better for you in our Read.ai vs Otter.ai article.
• Explore the differences between Otter.ai and Notta in our Otter.ai vs Notta comparison.
• Compare Otter.ai and Zoom AI Companion to find the best fit for your online meetings in our Otter.ai vs Zoom AI Companion article.
• Discover other alternatives to Otter.ai in our Otter.ai Alternatives guide.
• Compare Otter.ai and Descript to see which tool is right for your note-taking needs in our Otter.ai vs Descript review.

FAQs About AI Meeting Assistants

What Is an AI Meeting Assistant?

An AI meeting assistant is a tool that uses artificial intelligence to automate and simplify various parts of a meeting. These assistants can record meetings, create summaries, track action items, and even provide insights based on the conversation. They’re super useful for reducing admin tasks so you can focus on the discussion, not note-taking.

How Does Jamie Keep My Data Private and Secure?

Jamie doesn’t join meetings as a bot. Instead, it records in the background and deletes the audio file straight after transcription so no sensitive information is kept. This keeps your conversations private and secure. Plus, Jamie’s data is encrypted and GDPR compliant so you have an extra layer of protection.

Can I customize Jamie to my needs?

Yes! Jamie has lots of customization options so you can brand the assistant with your terminology and templates. This means your meeting notes will match your style and organization perfectly, making them super flexible and user-friendly.

Does Jamie Support Multiple Languages?

Yes, Jamie supports over 15 languages and various accents, so it’s perfect for international teams. Whether your meetings are in English, Spanish, French, or any other supported language, Jamie will transcribe accurately and reliably.

Why Choose Jamie Over Other AI Meeting Assistants?

Jamie is unique because it combines privacy, good notes, and a user-friendly experience. Unlike other tools, Jamie doesn’t interrupt the meeting with a bot presence and deletes all audio data after transcription.

With its Executive Assistant Sidebar, Jamie gives you instant help with drafting emails and getting insights, it’s part of your workflow. Jamie’s multi-language support and customization options make it the complete solution for all your meeting needs.

Pick Jamie, and you get a tool that respects your privacy, good meeting notes, and a hassle-free experience. It’s more than an AI assistant; it’s a partner that fits your values and boosts your productivity. Try Jamie today.

What is an AI Meeting Assistant?

AI meeting assistants help with calls, transcribing, scheduling, and automating admin tasks. These features help with taking meeting recordings, getting automated meeting notes, finding key points, tracking action items, taking notes, and getting information about past meetings. It acts as your meeting assistant that uses artificial intelligence allowing you to have smooth meeting processes. They are a must-have for busy individuals like you.

Why Executives Should Use an AI Assistant

Executives should use AI meeting assistants to have an easy and smooth meeting process, where all the repetitive tasks are done for them.

These tools help with ;

• Meeting recording,
• Transcribing audio,

And automating tasks like;

• Scheduling,
• Note-taking,
• AI-generated meeting insights,
• Track action items,
• and capturing decisions without the hassle of manual note-taking.

This is especially useful in Microsoft Teams meetings, Zoom meetings, or even in-person meetings, where AI tools take meeting insights, provide a meeting recap, and highlight key moments so you can onboard new team members and maintain a productive meeting culture.

By utilizing these tools, you will easily get high-quality and accurate AI meeting notes, reducing the repetitive administrative burden for you and your customer success teams.

By automating time-consuming admin tasks, you and your team can focus on important topics and strategies and create a collaborative environment that focuses on closing deals and not taking notes.

You are not the only one considering switching to AI, according to recent statistics, the use of AI meeting assistants is becoming more and more necessary.

The studies show that there has been around a 153% increase in weekly meetings since 2020.

Meaning more meetings, and more admin tasks.

It's time to stop doing tasks that can be done extremely well by AI and focus on what matters most in life.